Community Stall Holders

Community stall spaces are provided to non-profit community, sports, arts, charity and educational organisations that reside and focus on the local area.

Please register your expressions of interest for participating in the 2024 here. Successful applications will be notified and invoiced accordingly.
All application will be considered for these circumstances that fit within the large events gathering under the Covid Safe Guidelines for Festivals”

Applications opening soon, don’t miss out!.

How do I apply?

Applications Open

Applicants will close early in 2024 and successful applicants will be notified and invoiced accordingly. Allocation of stall spaces will also be sent via email.

Each year, the Yarraville Festival receives more applications to join the festival, and as a result, may not be able to fit everyone in the same place as previous years. Please take note that we do our best to accommodate everyone’s needs, and please respect that allocations made by the festival committee are final.

APPLY NOW!

What do I need?

All Vendor applications must have the following compliance documents in place prior to and during the event:
1. CovidSafe Plan- For all vendors which can be found at Covid Safe plan
A Street Traders Application
Insurance

FOOD & BEVERAGE Vendors (additional documentation_
2. Food and Beverage suppliers must have a Food and Safety Plan
3. Mobile Food Vans and Food stall holders have to complete Food Permit
Mobile Food Vans Permit

At least one member of staff must have completed a Hospitality and Tourism COVID-19 Hygiene Training- And be able to produce certificate Hygiene Training
Community stall spaces don’t include a marquee or table. If you require any of these, you can hire them through the application form.

Bringing Your Own Marquee?

Please note you are required to meet minimum standards for marquees which include:
Appropriate weighting on each marquee leg-minimum 40kg (Hire of weights will be available at the Information Centre.
Food Vendor stalls must have 3 side panels- Left, Right, Back panels plus appropriate sanitizing and washing facilities

Community Stall Holders

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Power is provided for the music stages and stall holders requiring power throughout the festival footprint

In the past, the festival has supplied generators, as well as access to single and 3 Phase amps, with extension leads and safety bollards

In the event of illness or injury, Yarraville Festival Inc, will take all reasonable steps to notify the person(s) nominated on this form as soon as possible. Volunteers’ Rights and Responsibilities Please read the following so that you understand your rights and responsibilities.

Volunteering is a mutual arrangement and as such any agreement to undertake activities on behalf of the Yarraville Festival Committee Inc. (YFC) is done so only with the consent of the volunteer.

Notwithstanding the above either party may terminate the arrangement at any time by notification to the other party.

No payment will be made for any volunteer activity undertaken. The undertaking of volunteer activity does not create any right or expectation of future paid work.

A Volunteer Supervisor is appointed to direct and supervise the activities of volunteers and you are expected to undertake all reasonable requests and directions given in order to perform tasks and activities by your appointed Supervisor.

If you are unable to undertake or complete any assigned task or activity, or where you are unsure of how tasks are to be performed, you are to seek clarification from your Supervisor.

Where your activities are part of a roster you should notify your Program Supervisor if you are unable to attend on any day that you are expected to attend.

You are expected to be courteous at all times to staff, the public and other volunteers.
There are no formal dress codes required for voluntary work at the Yarraville Festival, however, we do ask you to be dressed smart casual and have adequate warm and wet weather clothing.

Under the Occupational Health and Safety Act 2004 – Act No. 107/2004 you must follow reasonable direction given by YFC, its agent or representative in regard to safety practices and procedures. Under the Act you are also expected to take reasonable responsibility for your own health and safety as well as the health and safety of others.

Any plant, property or equipment that is provided for use during your placement is only to be used to undertake tasks assigned to you and remains the property of YFC. YFC will indemnify you for any damage to plant, property or equipment used by yourself in undertaking assigned tasks, other than where you wilfully or deliberately cause that damage.

While undertaking tasks under the direction YFC, its agent or representative you will be indemnified by YFC Public Liability Insurance for any injury or damage caused by your actions, other than where you wilfully or deliberately cause that injury or damage. Details of the insurance can be provided upon request.

Should you suffer any injury, you must notify the Volunteer Supervisor immediately. Should you become aware of an injury to another party or of damage to property you must notify your Volunteer Supervisor immediately. You will be required to complete an Accident Report for all accidents and ‘near misses’. These forms will be available from the Festival Office, Canterbury Street.

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Security guards roam throughout the festival footprint, to ensure that the patrons and traders are in a safe environment. Security guards are also a friendly face and can assist patrons in need, directing them to festival staff and first aid workers

In the past, we have engaged in 4 security guards, working in teams of two for the duration of the festival hours

Does your company provide a service that you feel might be of great benefit to the Yarraville Festival? Send us an application form and let us know!

The traffic management team provide the signage and barriers for road closures, as well as work with the festival team to create traffic management plans for council requirements

Then traffic management team also provides traffic controllers to monitor the egress points and areas of high-risk throughout the festival footprint, ensuring the safety of the festival patrons and traders

The traffic management team are required to provide road closures for the bump-in and remain so until the end of the bump-out

In addition to toilets made available in cafes, and the use of the public toilets at the bus shelter, the festival also supplies a number of toilets with handwashing facilities to cater for the patrons of the festival

In the past we have supplied 2 units in four separate locations dispersed throughout the footprint, with an attendant looking after the units throughout the festival hours

During the festival, cleaners are hired to assist with picking up rubbish on the streets, and emptying bins into skips throughout the festival, to ensure that the festival footprint remains clean and safe for our patrons

In the past, we have acquired 5-6 cleaners in staggered shifts throughout the day (approximately 6 hour shifts), increasing in number of cleaners towards the end of the day for the final clean up

It is recommended that cleaners work in teams of two, to assist in the lifting of heavy bins